Making the Case

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5. Interview Your List of Credible Sources
Keep your interviews short, and record responses carefully. Make sure to account for all the people on the "credible sources" list, even if you were unable to interview them. Otherwise, your manager may assume you were selective in your interviews to bias the case in your favor.

6. Summarize and Present the Results
Write a summary report no longer than one page. Start by reminding your manager that she agreed to the list of people, so the report is at her request. Account for all the people on your manager's list, even if for some reason you didn't interview them. Be sure not to omit negative results. Chances are good that your boss will learn of the negative result anyway, and if she hears it from someone else, your credibility is dead. If you show the negative results, it telegraphs that your case is strong. Explain the negative results, but don't dismiss them or argue them away. After all, your manager identified this person as credible, and it won't help to tell her otherwise.

Have the detailed data at hand so you can go over the details if your manager asks for them.

Here are the some of the results from the interviews for the pre-production turnover meeting, which was presented to the VP who wanted to avoid production problems. The interviewer asked the questions listed in Step four. She interviewed sixteen people, each of whom identified the single biggest problem found in a pre-production turnover meeting and then rated the impact of that problem on a scale of 1-10.

This represents each persons' assessment of only the biggest problems, so it's a subset of all the problems. Four people assessed the impact of the biggest problem at 10. One person assessed the impact of the biggest problem as 9, and so forth. For the most part, the development folks identified lower impact problems and the operations folks higher impact problems. (Very interesting!)

This was enough information for the VP to continue the pre-production turnover meeting. "Hold on," you may say. "This isn't hard data. These responses are correlated to any standard of severity." That's true. But the data is related to what the manager said was important to her. And that's what matters when you are building a case.

Acknowledgements: I originally learned this technique from Jerry Weinberg. You can read more about subjective impact analysis in QSM, Volume 2.

About the author

Esther Derby's picture Esther Derby

A regular StickyMinds.com and Better Software magazine contributor, Esther Derby is one of the rare breed of consultants who blends the technical issues and managerial issues with the people-side issues. She is well known for helping teams grow to new levels of productivity. Project retrospectives and project assessments are two of Esther's key practices that serve as effective tools to start a team's transformation. Recognized as one of the world's leaders in retrospective facilitation, she often receives requests asking her to work with struggling teams. Esther is one of the founders of the AYE Conference. She co-author of Agile Retrospectives: Making Good Teams Great. She has presented at STAREAST, STARWEST and the Better Software Conference & EXPO. You can read more of Esther's musings on the wonderful world of software at www.estherderby.com and on her weblog at www.estherderby.com/weblog/blogger.html. Her email is derby@estherderby.com.

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