Management Myth 25: Performance Reviews Are Useful

[article]

Self-Assessment Doesn’t Work, Either
We, as humans, are not so good at assessing ourselves, either. We are subject to the Dunning-Kruger effect, a cognitive bias where incompetent people overestimate their skills. They believe they are actually competent, or even superior. To make matters worse, they do not recognize these skills in other people.

On the other hand, some people who are competent suffer from imposter syndrome, where they feel as if they are not competent and not responsible for their success. Some days you just can’t win.

Feedback Works
What does work is feedback. Here is some reinforcing feedback you might provide to a tester: “I noticed that you spent a lot of time deciding which tests to automate and which tests to explore. That made a difference in our ability to regression test quickly. We can run our regression tests fast, and everyone can run them. Thank you.”

Does it matter who provides that feedback? No. Does that feedback strengthen the team? Yes. Does that feedback reinforce what the tester should do more often? Yes.

Here is some corrective feedback you might provide to a developer: “I’ve noticed that yesterday and today, you checked in code just before you left for lunch. It happens that both days, those check-ins broke the build. You weren’t gone long, but you know we have a policy of no broken builds. Let’s problem-solve together to fix this, OK?”

You’ve addressed this problem before it got big. It’s a two-day problem, not a two-week problem or a two-month problem. It’s certainly not something that has remained on someone’s “file” for the past year.

Feedback Is a Team Problem, Not a Management Problem
Everyone on the team needs to be able to provide feedback to everyone else on the team. Managers can help by teaching how to provide feedback. They can coach people on how to use the words. They can provide an environment in which it’s safe to give and receive feedback. They can work with HR to eliminate the ranking system.

Ranking destroys a team’s ability to work together. Feedback can enhance it. Which would you choose?

Read more of Johanna's management myth columns here:

User Comments

5 comments
Jeremy Carey-Dressler's picture

I don't disagree with your general assessment, but this does leave lots of questions.
 
1. If you don't have reviews, how do bonuses work?  How can a company know who is contributing and who isn't?
2. Without paperwork we introduce possibilities of lawsuits, particularly for big companies?  If a man is paid less than a woman and it is found out, using your logic, discrimination lawsuits are reasonable since there is no ranking.  HR likes this paperwork to try to protect the corp.  Granted Netflix has a solution of 6 months severance, but do you have any other alternatives?
3. You are arguing that management doesn't need to exist in the traditional sense (since paperwork has been a big part of the job).  If agile has killed the ability of the manager to know what is going on and can't review the employees, why have a manager at all?  Why not replace people-oriented managers with project-oriented managers?
 
- JCD

January 14, 2014 - 6:37pm
Jeremy Carey-Dressler's picture

First of all, thank you for the thoughtful response. To answer your one question, my questions were generated by looking at it from a previous employer and how they saw the world. They used KPIs which were generated on a quarterly basis, typically from the bottom up (at least in my group). Employees would state what sorts of goals they would like to do, and possible a ‘stretch’ goal that would go on for more than one quarter. Based upon an employee review, both of your general performance and the KPIs, you’d receive a bonus that quarter. At the end of the year, the grades would be averaged and if the company did well a secondary bonus was provided.

Without going into details, teams often were encouraged to have heroes, so having teams evaluate each other doesn’t seem very objective. Because they were scared of being sued by former employees they felt more documentation is better (and they were not my first company to feel/act that way). They had managers with 20-30 people under them and pretty well all managers had time for was fire drills and paperwork. Mentoring 20 people is near impossible, and with reviews 4 times a year, your talking about only a few days per-person after attending meetings to play defense against surprise changes.

February 3, 2014 - 3:07pm
Madhava Verma Dantuluri's picture

On a understanding front, this concept looks amazing in Agile but may not helpful when you need to provide the ratings to HR team. However you are absolutly right and change should come from the HR management side and they should give us new template to do the reviews once in a month or quarter rather than once in a year.

January 25, 2014 - 1:12am
Johanna Rothman's picture

Hi Madhava,

Why does HR need ratings? What purpose do those ratings serve? I am serious.

  • Do the ratings help the work get done better?
  • Do the ratings help decide what training people need?
  • Something else?

All of that should be a private conversation, governed by feedback. HR should not be involved. Unless HR is in there, helping to do the work.

This is called triangulation. It does not help people do work cooperatively, which is what we need in software. It prevents people from doing so. Why would you do it?

 

January 29, 2014 - 8:01am

About the author

Johanna Rothman's picture Johanna Rothman

Johanna Rothman, known as the “Pragmatic Manager,” helps organizational leaders see problems and risks in their product development. She helps them recognize potential “gotchas,” seize opportunities, and remove impediments. Johanna was the Agile 2009 conference chair. She is the technical editor for Agile Connection and the author of these books:

  • Manage Your Job Search
  • Hiring Geeks That Fit
  • Manage Your Project Portfolio: Increase Your Capacity and Finish More Projects
  • The 2008 Jolt Productivity award-winning Manage It! Your Guide to Modern, Pragmatic Project Management
  • Behind Closed Doors: Secrets of Great Management
  • Hiring the Best Knowledge Workers, Techies & Nerds: The Secrets and Science of Hiring Technical People

Johanna is working on a book about agile program management. She writes columns for Stickyminds.com and projectmanagementcom and blogs on her website, jrothman.com, as well on createadaptablelife.com.

AgileConnection is one of the growing communities of the TechWell network.

Featuring fresh, insightful stories, TechWell.com is the place to go for what is happening in software development and delivery.  Join the conversation now!

Upcoming Events

Sep 22
Sep 24
Oct 12
Nov 09