Sunny Skies or Storms?

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Summary:

Long-time advocate of status reports, Johanna Rothman has come across a new way of reporting the movement of a project using something we experience everyday—the weather. In this column, she sheds a little sunshine on this new technique, which demonstrates the status of a project a lot like meteorologists announce current weather conditions.

I've long advocated test managers having a mission of assessing the state of the project and reporting on it. This assessment compares where the project is to where it should be—not including audits of the project or the process. To be honest, I don't care whether the project manager or the test manager assesses the project on a regular basis-only that someone does it.

A project dashboard explains all the details about the project state. In most organizations, people need to understand what the data means. What better way to lift the fog of confusion than to present your information in a concise way everyone will understand? And everyone knows weather. Weather reporting is great technique to explain the project state assessment.

Some may use the traffic light model—red, yellow, and green—to denote the project's state. This model shows today's state, but it's hard to see where the project is headed. I haven't found the traffic light useful, due to the static nature of the assessment and the limit of three levels to denote project state. And unlike traffic lights that automatically change, projects don't change unless the project manager and the team act to change them. Projects tend to continue in the direction the team is heading.

Most senior managers want to see a weekly project status, but don't want to wade through a project dashboard. They prefer a quick status update that shows where the project is and where it's headed.

That is an assessment, and it needs to help both you and your audience understand where the project is and where it's going. A weather report gives you a quick perspective about the project—where the project is versus where it should be—the project "weather." If the weather declines over time, and nothing is done to resolve the issue(s) one could predict that the project will continue to get worse (forecast future project weather).

Say you're on a project that has few risks and is proceeding on schedule. You'd give that project a full sun. But imagine your risk list is increasing daily, and you're not sure whether two features will be completed on time. Although the schedule hasn't slipped, you are sure it will. Say it's early in the project, and your test team can't run—never mind run successfully—the number of tests they thought they could. You'd probably give that project a partly cloudy designation. After several weeks of partly cloudy, you might move to cloudy. And if the project risk list is increasing, the developers are spinning their wheels, and you're finding more and more defects, you might select rain.

The weather report model uses assessment to predict project progress, as if the project has a season. The prediction arises from our experience with the weather; seasonal weather doesn't change much day by day. Even if there are days with rain, snow, or abnormally high or low temperatures, the weather generally continues on as expected for the season.

A project progresses in the same way. You may encounter a problem you can fix on a project, but if you encounter problem after problem, you're not going to stay with your original assessment. As weather icons change (or remain the same), readers will be more aware of the project's status and may want to understand the dashboard data in more depth.

About the author

Johanna Rothman's picture Johanna Rothman

Johanna Rothman, known as the “Pragmatic Manager,” helps organizational leaders see problems and risks in their product development. She helps them recognize potential “gotchas,” seize opportunities, and remove impediments. Johanna was the Agile 2009 conference chair. She is the technical editor for Agile Connection and the author of these books:

  • Manage Your Job Search
  • Hiring Geeks That Fit
  • Manage Your Project Portfolio: Increase Your Capacity and Finish More Projects
  • The 2008 Jolt Productivity award-winning Manage It! Your Guide to Modern, Pragmatic Project Management
  • Behind Closed Doors: Secrets of Great Management
  • Hiring the Best Knowledge Workers, Techies & Nerds: The Secrets and Science of Hiring Technical People

Johanna is working on a book about agile program management. She writes columns for Stickyminds.com and projectmanagementcom and blogs on her website, jrothman.com, as well on createadaptablelife.com.

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